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Share Allotment & Transfers
Professional handling of share allotment to new shareholders and inter-shareholder share transfers.
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Share allotment and share transfer are the two main ways company ownership changes hands. Share allotment happens when the company issues new shares, increasing total share count. Share transfer happens when an existing shareholder sells or gives shares to someone else. Both types of transactions must be documented with board resolutions, share certificates, and updated Register of Members entries. The company must file with MCA within 15 to 30 days of the transaction. Failing to follow the correct procedure can make the transaction legally invalid and create costly problems during future fundraising audits.
Who Needs This?
This service is for Private Limited Companies that are bringing in new investors, onboarding co-founders with equity, issuing ESOPs to employees, or handling the sale of shares between existing shareholders. Any time ownership of a company changes hands, whether through new share issuance or existing share transfers, the transaction must be properly documented with board resolutions, share certificates, and timely MCA filings. This service ensures every equity transaction is cleanly executed, legally binding, and investor-ready.
Key Benefits of Share Allotment & Transfers
Proper share capital structure
We structure your share allotment to reflect accurate ownership percentages, proper valuation basis, and compliance with your Articles of Association. A properly structured cap table prevents ownership disputes and supports clean equity rounds in future fundraising.
Clean shareholder records with MCA
Every allotment and transfer is filed with MCA through Form PAS-3 or SH-4 as applicable, ensuring the government register perfectly matches your company's actual ownership structure. This is critical for passing investor due diligence without complications.
Investment documentation ready
We prepare a complete documentation package for every equity transaction, including the board resolution approving the allotment, the allotment letter, share certificate, and updated Register of Members extracts, ensuring your records are audit-ready from day one.
Compliance with share regulations
Share transactions that do not follow the correct procedure, including Article of Association restrictions like Right of First Refusal, can be legally challenged and declared void. We ensure every transaction follows the precise procedural requirements under the Companies Act 2013.
Professional share certificates
We generate properly formatted share certificates under the company seal, signed by authorized directors, and with correct stamp duty as required by the state. Physical or digital share certificates are delivered within the statutory timeline of 60 days from allotment.
Eligibility & Requirements
Who Qualifies?
Eligibility criteria you must meet
What You Need
Key information and items to prepare
Not sure if you qualify? Our team will assess your specific situation during a free consultation and advise the best path forward at no cost.
Documents Required
Essential Documents
- Board Minutes
- Shareholder approvals
- Share allotment/transfer application
- Share certificates
- Register of Members extract
What You'll Receive
- Share allotment board resolution
- Share transfer agreement
- MCA filing acknowledgement
- Updated register of members
- Physical or E-share certificates
Step-by-Step Process
Here is exactly what happens from start to finish when you work with us.
Documentation
We prepare the full set of required documents: board resolution approving the allotment or authorizing the transfer, allotment letter or share transfer form (SH-4), and updated entries for the Register of Members.
Board Approval
We prepare a board meeting resolution in the correct statutory format that approves the share allotment or transfer. For allotments involving new investors, we also prepare the supporting shareholder agreement or term sheet reference documentation.
Registration
We update the company's Register of Members with the new shareholder details, allotment date, number of shares, and consideration paid. This physical register is a statutory requirement under the Companies Act and must always be current.
MCA Filing
For new share allotments, we file Form PAS-3 with MCA within 15 days of the allotment date. For share transfers of physical certificates, we ensure the correct stamp duty is paid on Form SH-4 as required by the relevant state government.
Certificate generation
We generate physical or digital share certificates for the new shareholders within 60 days of allotment, as required by law. Certificates include the company seal, director signatures, distinctive share numbers, and face value of shares.
Why Choose MGA Group?
Certified Professionals
CA & CS qualified experts with 10+ years of experience
100% Compliance
Guaranteed adherence to all government regulations
Quick Turnaround
Fast processing without compromising quality
Dedicated Support
Personal account manager for your account
Digital Process
100% paperless and transparent workflow
Post-Service Care
Ongoing support and compliance guidance
Frequently Asked Questions
Ready to Get Started?
Don't let compliance and legal requirements slow you down. Our expert team is ready to handle everything while you focus on growing your business.